PIERREFONDS COMMUNITY HIGH SCHOOL
Principal: Daniel Maag
Qualifications
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.
AND
Have a basic knowledge of office automation.
Other Requirements - Bilingual (English and French)
- Excellent knowledge of Microsoft Office and general secretarial procedures
- Knowledge of GPI systems would be an asset
- Knowledge of entry of absences and substitution in the payroll system would be an asset
- Must demonstrate strong interpersonal, organizational and time management skills
- Receptive and friendly attitude
- Familiarity with how a school functions on a daily basis would be an asset
- Strong interpersonal and communication skills
- Able to work additional hours in the evening throughout the school year
- Knowledge of the student registration process would be an asset
- Ability and disposition to deal with all types of students
- Understanding and using Google would be an asset
Nature Of The Work
The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.
Daily Tasks/Dossiers
- Collect fee payments and all student forms (medical, media, google etc)
- Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO
- Manage the maintenance of student files
- Change addresses and any related issues with student records
- Some evenings may also be required
- Student absences
- Help with organization of convocation
- Help with organization of school photos and STM
- Manage and organize the midterm and final exams
- Manage phone calls and questions from parents..
- Prepare truancy letters to go out to parents
- Respond to release of student information to outside organizations
- Supporting the school TOS
- Check and respond the school website for emails
- Prepare the emergency binder
